Receptionist/Legal Secretary- Montrose, PA

Job Summary:

Performs all receptionist functions relating to receiving calls, greeting clients, vendors, and guests. Executes a variety of secretarial duties for office attorney(s). Maintains positive contact with clients, attorneys, and staff, and observes confidentiality of client matters.

Other Duties and Responsibilities:

• Receives calls, faxes, records messages, and other correspondence and communicates information to appropriate attorney(s) and/or staff.
• Meets and greets clients and visitors to the law office, receives and records deliveries to the firm, and routes to the proper recipient.
• Operates a computer, word processor (Microsoft Word & Outlook) to prepare correspondence, memoranda, miscellaneous legal documents from written and oral drafts and processes mailings.
• Reads, sorts, and dates incoming mail. Ensures that outgoing mail is delivered timely.
• Maintains attorney(s) calendar, schedules appointments, and maintains deadline reminder systems.
• Opens new files, requests conflict of interest checks, and maintains client files. Conducts periodic review for possible storage of older files and prepares files to be closed.
• Handles potential client calls and conducts intakes.
• Processes invoices/bills to include reviewing, editing and submitting for payment.
• Performs any additional office secretarial duties assigned by lead office attorney or human resources.

Qualifications, Knowledge, and Skills:

• Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
• Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems.
• Must possess a strong attention to detail, ability to remain organized and prioritize numerous tasks to complete them under time constraints.
• Maintain an understanding of the attorney(s) files to answer questions and requests for information.
• Ability to transcribe legal documents, correspondence and reports from rough draft.
• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information verbally or in writing with ordinary courtesy and tact.
• Ability to handle multiple telephone calls and visitors, lift small delivery packages, operate telephone and other office equipment.

Education and/or Experience:

• High school diploma required; AAS degree preferred.
• Two years’ experience in a legal setting
• Notary Public License preferred