Legal Secretary – Workers' Compensation Practice Group

JOB SUMMARY:

General duties are to provide support to Workers’ Compensation (WC) Practice Group (PG) attorneys; coordinate the attorney calendar, assign files; field numerous telephone calls, assist with calls when needed; intake potential clients via telephone; type documents and prepare forms on a daily basis.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Review email on daily basis for new assignments, review deadline dates and emails (including time sensitive emails) from clients. Follow up emails to clients if attorney is unavailable and provide best time to reach to discuss.

Calendar deadlines for time sensitive documents in both hard calendar and Microsoft Outlook calendar; follow up with PG attorney with deadline date.

Field numerous telephone calls from (sometimes difficult) clients, carriers and court personnel, determine appropriate action by attorney and if needed take action.

Coordinate WC IN Defense carrier and client deposition dates with doctors and other law firms, schedule telephone conference or office conference with existing clients and potential clients.

Responsible for preparation of hearing reports, time sensitive appeal applications, rebuttals including mandatory cover sheet; Memoranda of Law, Section 32 agreements and client correspondence on a daily basis.

Meet with clients and potential clients that arrive to our office previously scheduled or unexpectedly, photocopy documents, take information and forward to PG attorney for action.

Enter PG attorney time in billing time entry system on a daily basis.

Back up PG co-worker if needed.

QUALIFICATIONS, KNOWLEDGE, and SKILLS:

Working knowledge of Workers’ Compensation Board electronic case folder highly preferred.

At least 1 year experience completing WC forms with understanding of filing process and procedures.

Strong attention to detail, excellent accuracy and ability to meet deadlines.

EDUCATION and/or EXPERIENCE:

High School degree required; AAS degree preferred.

CERTIFICATES, LICENCES, REGISTRATIONS:

Notary Public License preferred